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Executive- Admin and Operation

coimbatore, India

 

Job Summary:

The Executive – Admin and Operations will be responsible for ensuring smooth day-to-day administrative and operational activities across departments. This role requires strong organizational skills, attention to detail, and the ability to coordinate between multiple stakeholders. The candidate will serve as a key support function for internal processes, vendor management, facilities oversight, documentation, and event/logistics coordination.

Key Responsibilities:

Administrative Support:

  • Handle all general administrative tasks including documentation, correspondence, and filing.

  • Maintain records such as staff attendance, leaves, and office assets.

  • Coordinate with HR and finance departments for onboarding, payroll inputs, and reimbursements.

Operational Management:

  • Monitor and ensure the upkeep of office facilities, utilities, and infrastructure.

  • Oversee procurement and inventory of office supplies and equipment.

  • Liaise with vendors, service providers, and maintenance staff.

Scheduling & Coordination:

  • Manage internal calendars, meetings, appointments, and room bookings.

  • Support planning and execution of institutional events, training sessions, or visits.

  • Facilitate communication between departments and management.

Compliance & Reporting:

  • Ensure compliance with internal policies and statutory requirements.

  • Prepare and submit periodic reports on operations, procurement, and expenses.

  • Assist in audits and other inspections as needed.

Technology & Systems:

  • Use administrative software (e.g., MS Office, ERP, G Suite) to maintain records and reports.

  • Suggest improvements to optimize workflows and operational efficiency.

Qualifications:

  • Bachelor’s degree in Business Administration, Management, or related field.

  • 2–4 years of relevant experience in administration or operations.

  • Proficiency in MS Office (Word, Excel, PowerPoint) and basic familiarity with management tools.

Key Skills:

  • Excellent organizational and multitasking abilities.

  • Strong verbal and written communication.

  • Attention to detail and problem-solving attitude.

  • Ability to work independently and as part of a team.

  • Time management and decision-making skills.

Apply Now!