Office Assistant – Job Description
Job Title: Office Assistant
Department: Administration
Reports To: Office Manager / Admin Head
Job Summary:
The Office Assistant is responsible for supporting daily administrative and clerical tasks to ensure smooth office operations. This role involves handling documentation, communication, and general office coordination.
Key Responsibilities:
- Perform general clerical duties such as filing, photocopying, scanning, and data entry
- Maintain and organize office records and documents
- Handle incoming and outgoing mail and courier services
- Answer phone calls and direct them to the appropriate departments
- Assist in scheduling meetings and managing calendars
- Monitor and order office supplies as needed
- Support staff with administrative tasks and coordination
- Maintain cleanliness and organization of the office environment
- Assist in basic bookkeeping or record maintenance (if required)
Required Skills & Qualifications:
- Minimum: 10th / 12th / Diploma / Any Degree
- Basic knowledge of MS Office (Word, Excel, Outlook)
- Good communication and interpersonal skills
- Strong organizational and multitasking abilities
- Attention to detail and time management
- Ability to work independently and in a team
Preferred Qualifications:
- Prior experience in an administrative or office assistant role
- Familiarity with office equipment (printer, scanner, etc.)
Working Conditions:
- Full-time / Part-time (as per organization needs)
- Standard office working hours
Salary Range:
- Depends on experience and location